Portfolio | CapelFlow

Sample 1

Rate confirmation to finished entry

The carrier's total did not match its own line items. We caught it, flagged it, and did not guess.

RATE CONFIRMATION

Load # 48213

Swiftline Carriers
MC 000000

Broker refBR-2210-A

PickupDallas, TX · 10/27 08:00-10:00

DeliveryAtlanta, GA · 10/28 14:00 appt

Equipment53' dry van · 38,500 lb

Line haul$2,100.00

Fuel surcharge$150.00

TOTAL$2,350.00

Detention$50/hr after 2 hrs

Payment termsNet 30

Sample document with made-up data. Layout differs from carrier to carrier; we read them all.

read + check

Finished entry · Load 48213 1 to review

Load / ref48213 / BR-2210-A99%

CarrierSwiftline Carriers, MC 00000098%

PickupDallas, TX · 10/27 08:00-10:0099%

DeliveryAtlanta, GA · 10/28 14:0099%

Equipment53' dry van, 38,500 lb97%

TotalPrinted $2,350, parts add to $2,250REVIEW

TermsNet 30, detention $50/hr after 2 hrs96%

Sample 2

Delivery document matched to its load

A phone photo of a signed POD comes in. We find the load, confirm the signature, and record whether it arrived on time.

PROOF OF DELIVERY

Ref BR-2210-A

Atlanta DC
Dock 14

Received10/28 13:42

Pieces22 pallets

ConditionGood

SignedR. Alvarez

Sample document, made-up data. Photos can be rotated, dim or skewed.

match + record

Delivery record · Load 48213 ready to bill

Matched load48213 / BR-2210-A99%

Delivered10/28 13:42 (appt 14:00)98%

SignaturePresent, R. Alvarez97%

Pieces22 pallets, matches rate con96%

ExceptionsNone noted99%

Sample 3

The daily exceptions report

Instead of reading every document, your team gets one short list of what needs a human.

Load	Document	Issue	Status
48213	Rate confirmation	Total $2,350 vs. parts $2,250	Review
48219	POD	Signature missing	Chase
48224	Rate confirmation	Possible duplicate of 48201	Review
48230	BOL	Pieces differ from rate con	Review
41 others	Mixed	No issues	Passed

Sample report with made-up loads.

Why it matters

What automation does for a brokerage

Saves time. Hours of typing every week go back to booking freight and talking to customers.
Makes more money. The same team handles more loads, with fewer billing disputes and faster payment.
Keeps customers. Faster answers and fewer mistakes keep shippers and carriers coming back.

Want your own numbers? The free test measures them on your documents.

Background

Three years inside a logistics company

I worked for a logistics company for three years and saw the paperwork problem up close: rate confirmations retyped by hand, delivery documents chased by phone, and small typos that turned into disputes.

That is where I learned that automating the repetitive work saves time, makes more money and keeps customers. CapelFlow brings that to small freight brokers who do not have a big IT team.

Talk to us

Truck parked in front of stacked shipping containers

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