Each document is read, entered, checked and handed back finished. Here is exactly what that means.
Request your free 20-document testA rate confirmation arrives by email. We read it and enter every detail your team would have typed.
Fields we capture
Signed PODs and BOLs come in blurry, rotated and late. We read them, match each to its load and record what happened.
What we record
This is where mistakes get caught before they reach your billing. Anything we cannot resolve is flagged with the reason, never silently guessed.
| Check | What it catches | Result |
|---|---|---|
| Rate math | Line haul plus fuel plus accessorials does not equal the printed total | Flag |
| Dates and windows | Delivery before pickup, impossible windows, delivery after the appointment | Flag |
| Duplicates | The same load entered twice, or a revised rate confirmation sent again | Flag |
| Missing fields | No MC number, no equipment, no payment terms | Flag |
| Rate vs. agreed | Rate differs from what your team quoted, where you provide it | Flag |
| Reference match | POD or BOL references do not match any open load | Flag |
| Signature | Delivery document unsigned or illegible | Flag |
| Pieces and weight | BOL and POD disagree with the rate confirmation | Flag |
A clean file per day or per batch, ready to import. Where we start for everyone.
Connected directly to systems like McLeod, Aljex and Tai TMS, and others you already use.
A simple screen where your team resolves only the flagged items and approves.
Very little. We do the setup work.
Send 20 anonymized documents. Within 48 hours you get finished entries, the mismatches we found, and the fields we would send to review. We sign an NDA first.
A short working session. We map your inbox, documents and system, then give you a written plan with the fields, the checks, how entries reach your system, and a fixed quote.
Send 20 anonymized documents. Results in 48 hours, under NDA.
Request your free test